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Overview

BOL – POD Reconciliation is a workflow for reconciling Bills of Lading (BOL) against Proof of Delivery (POD) documents so logistics or operations teams can validate deliveries quickly and consistently. It extracts shipment identifiers and key delivery details, matches shipment line items/quantities between BOL and POD, flags discrepancies (quantity short/over, damage noted, missing info), and updates a clear reconciliation status. What you get: a structured table of extracted fields you can review, edit, and export.
To set up the workflow (creating sessions, uploading documents, running a workflow, and exporting), see Setting Up a Workflow for a comprehensive guide.This page focuses on what’s specific to BOL – POD Reconciliation.

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When to use BOL – POD Reconciliation

Use this workflow when you need a consistent first-pass reconciliation for shipments, including:
  • Confirming BOL and POD references align to the same shipment
  • Verifying key parties (shipper, consignee, carrier) and route details
  • Comparing delivered quantities vs shipped quantities
  • Flagging damage notes or delivery exceptions (where available)
  • Setting a reconciliation status for follow-up or closure

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Step-by-step usage

1

Select the template

Navigate to Workflows > Template gallery and select BOL – POD Reconciliation.
2

Upload BOL and POD documents

Upload the BOL and POD documents (PDF only).
3

Run the workflow

Click Run to begin extraction and reconciliation.
4

Review extracted fields

Review the extracted fields and edit anything that is incorrect.
5

Confirm discrepancies

Confirm any discrepancies and update internal next steps.
6

Export results

Export results (CSV or Excel) for reporting or downstream processing.

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Inputs

  • Required: access to alk.wamiri.com
  • Required: stable internet connection
  • Required document types: BOL and POD documents (PDF only)

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What’s specific to BOL – POD Reconciliation

  1. Columns are your reconciliation criteria. Reconciliation works best when your columns mirror how your team validates delivery vs shipment. Feel free to add, remove, or rename columns where necessary.
  2. Quantity comparison drives decisions. Make sure quantity fields are clearly defined (what unit, what aggregation) so it’s easy to interpret mismatches.
  3. Status should be actionable. Use Reconciliation Status to summarize whether the shipment is cleared or requires follow-up, and keep brief notes in supporting columns if your team adds them.

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Standard fields (default columns)

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Customising BOL – POD Reconciliation columns

You can tailor columns to match how your team reconciles shipments.
  • Add columns for line item matching, damage noted, short/over quantity reason, receiver name/signature present, or exception notes.
  • Rename columns to be explicit (for example, include expected units for quantity).
  • Keep column names clear and unambiguous to improve extraction quality.

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Important Notes

  • Always validate critical identifiers (BOL number and POD reference) against the source documents.
  • If quantities are consistently wrong, clarify whether the field should be total quantity, number of packages, weight, or another unit.
  • If a field is consistently wrong, simplify the column name or add a short instruction to the column prompt.

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Need help?

If you run into issues, contact the Wamiri support team at support@wamiri.com. Include:
  • What you were trying to do
  • What happened instead
  • Any error messages
  • Steps to reproduce
  • Screenshots or recordings (if available)